Vassalboro budget committee begins draft review for 2023-24

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by Mary Grow

Vassalboro budget committee members held their first 2023 meeting March 16, unanimously electing Peggy Shaffer chairman and reviewing the draft 2023-24 municipal budget with select board members and Town Manager Aaron Miller.

The draft is subject to change, because some costs are not yet firm.

Budget committee members have not seen the proposed 2023-24 school budget, which is usually more than twice the municipal budget (over $8 million for schools, less than $4 million for the town).

On the municipal side, the administration budget has several proposed changes from the current year, including a decrease in the town manager’s salary, and for select board members increased stipends and three laptops. Board member Chris French would like to see the board working on line, with meetings broadcast and recorded.

Board member Frederick “Rick” Denico, Jr., has a potential source of donated broadcasting/recording equipment. There were questions about other costs and about the adequacy of the town office’s internet connection.

Road Foreman Eugene Field wants to pave several short dead-end gravel roads this year. He said the roads might need some ditching beforehand, but no extensive rebuilding; he estimated paving would last up to 15 years before it needed redoing and said it would save on maintenance costs, including wear on Vassalboro’s elderly grader.

Miller said he has taken Delta Ambulance’s request for $66,285 out of the public safety budget and made it a separate line item. He plans a separate warrant article that will ask town meeting voters to approve both the expenditure and a contract with the ambulance service.

The current expectation is that if Vassalboro does not approve the funding, Delta will stop serving the town on July 1. French said there are no alternative services willing to take over.

Budget committee member Donald Breton reminded the rest of the officials that the budget does not include money for work on the North Vassalboro fire station’s roof, a project that he said has been mentioned regularly in recent discussions.

Field’s request for up to $75,000 for a new storage building on the public works lot on Bog Road is included in the draft budget. He said he envisions an enclosed pole barn, and has an estimated $35,000 cost for materials, but no estimate yet for labor.

Budget committee member Douglas Phillips wondered whether the Bog Road lot is large enough to add the currently-planned building, and how soon public works would need even more storage space. He suggested the $75,000 should go into a reserve fund, to allow time for more planning.

Program director Karen Hatch and library director Brian Stanley each explained the expanded services they will offer if voters approve their requests for bigger budgets.

A new article asking voters to donate $5,000 to the Webber Pond Association for work on the outlet dam generated a request from Tom Richards, speaking for fire chief Walker Thompson, for installation of a dry hydrant at the dam. Budget committee member Nate Gray said involved parties plan to meet to discuss the dam soon and he will see that the fire department request is on the agenda.

A previously-scheduled Thursday, March 23, meeting of the select board and budget committee was canceled. Budget committee members planned to meet Tuesday evening, March 21, to make as many recommendations as they can with available information.

Vassalboro select board recommendations ready for budget committee

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by Mary Grow

After a March 9 budget workshop, Vassalboro select board members had their recommendations for 2023-24 municipal expenditures ready to go to the budget committee for its members’ review and recommendations.

The budget committee’s 2023 organizational meeting is scheduled for 7 p.m., Thursday, March 16, following a 6 p.m. select board meeting.

The proposed budget includes a 6.5 percent cost of living increase for town employees, plus a two percent step increase for all except those who have already reached the maximum number of years the step-increase scale covers.

Other proposed changes in the administration budget, besides salaries, include Town Manager Aaron Miller’s proposal to buy a new copier to replace a 12-year-old one, at an estimated cost of $10,000, and select board members’ recommendation to raise their annual stipends from $1,100 apiece to $2,500 apiece.

The recommended amount for select board members is based on compensation in comparable Maine towns and is intended to recognize the amount of time the job takes and to encourage more people to run for the board.

Board members approved additional time for police chief Mark Brown; Miller said the request is a response to residents’ desire for more coverage.

The total proposed public safety budget is up more than $80,000, mostly because Delta Ambulance has asked for $66,285 to continue serving Vassalboro residents.

Select board members also approved increasing program director Karen Hatch’s time from 20 to 30 hours a week, and her pay commensurately. Board chairman Barbara Redmond was hesitant, because the position is less than a year old; select board member Frederick “Rick” Denico, Jr., and budget committee member Michael Poulin said Hatch is doing a lot and getting good participation.

Hatch’s summary of some of her initial activities appeared in the Jan. 19 issue of The Town Line, on page 2.

Miller suggested a survey asking resident how they like the program and what additional activities they recommend.

Board members supported increasing funding for the China Region Lakes Alliance and, at Redmond’s suggestion, adding up to $5,000 for the Webber Pond Association. Both proposed appropriations have the goal of helping protect water quality. Miller is to draft an article specifying that the $5,000 town donation is to improve water level management at the outlet dam; he suggested the money be appropriated from proceeds from the annual alewife harvest, rather than from taxes.

Proposals for reserve funds, for example for future equipment purchases, were reviewed and amended.

The budget still contains unknowns, including major items like the cost of road-paving materials; and Miller has not yet estimated 2023-24 revenues. The school board has barely started review of its 2023-24 budget (See related story here).

Nomination papers available

Nomination papers for Vassalboro local elective offices are available at the town office. Positions to be filled this year are one seat on the select board (Barbara Redmond, whose term ends, has repeatedly said she does not plan to run again) and two seats on the school board (Erin Libby Loiko’s and Zachary Smith’s terms end this year).

Signed nomination papers must be returned to the town office by noon, Friday, April 14, for candidates’ names to be on the June 13 ballot.

Vassalboro school board begins budget review

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Vassalboro Community School (contributed photo)

by Mary Grow

Vassalboro School Board members began review of the 2023-24 school budget at a special meeting March 7, with information on four cost centers.

The easiest category was ELL – English Language Learners. Superintendent Alan Pfeiffer said there are no ELL students this school year and none expected next year; he and finance director Paula Pooler agreed it should be safe to budget no money for 2023-24.

Certification – the budget lines that provide assistance to novice teachers – will have almost as little impact on the budget. Pfeiffer proposes budgeting less than $5,000 for that account.

For the 2023-24 technology budget, technology coordinator Will Backman requests almost $71,000, an increase of over $27,000 from the current year. Backman told school board members more than half the increase is intended for a rearrangement of the technology center.

He and Vassalboro Community School teacher and technology systems administrator David Trask explained that the central equipment is currently divided between two closets, one shared with the janitors. The plan is to consolidate everything in one server room. Backman does not yet know how much rewiring will be needed.

Backman also recommends $5,000 to replace a server, plus the usual technology costs and fees. The two experts and Principal Ira Michaud commented on technology added during the pandemic to facilitate remote learning that will be kept because teachers are finding it useful in classroom learning.

The largest budget item presented March 7 was the transportation account. Transportation Director Ashley Pooler is asking for a little over $647,000, an increase of more than $50,000.

The request does not include new school buses, although Peiffer said by next year board members might see a recommendation for at least one. An attached chart shows two of Vassalboro’s 12 buses have more than 100,000 miles on their odometers.

Pooler does recommend buying a third van; her chart lists two in service this year, each with a capacity of seven students. She further recommends another secretary in the transportation department, partly because of the increasing number of vans to support students’ educational programming.

Pooler and her staff serve all three formerly-united towns, Vassalboro, Waterville and Winslow, so the secretarial costs would be shared.

Pooler also recommends an increase in the vehicle maintenance budget.

Pfeiffer commented that Vassalboro’s fleet is “in good shape right now,” and as of March 7 the school department had enough drivers, many of them Vassalboro residents.

School budget discussions will continue at future meetings, to be announced as they are scheduled. The next topics Pfeiffer intends to present include buildings and grounds and special education (“a big one,” he warned).

The superintendent reported that high-school tuition went up 6.5 percent in December 2022, “one of the biggest jumps ever.” The 2022-23 Vassalboro budget was calculated to cover a three percent increase.

Because budgets are done in the spring every year and the new tuition rate comes out in December, school board and budget committee members and town meeting voters can only guess how much to appropriate.

The next regular Vassalboro school board meeting is scheduled for 6 p.m. Tuesday, March 21, at Vassalboro Community School.

Vassalboro planners send long-discussed solar ordinance amendment to select board

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by Mary Grow

Vassalboro planning board members have sent to the town select board the long-discussed ordinance amendment that has for convenience been referred to as a solar ordinance.

After another two hours’ review at their March 7 meeting, planning board members decided they are satisfied with the draft they have worked on for months and voted unanimously to forward it.

Select board members will decide whether to put this version, or perhaps an amended one, on the warrant for the June 13 written-ballot part of the annual town meeting.

The proposed ordinance will be available for public review after select board members agree to put it to a vote, and a public hearing will allow residents to ask questions and express opinions.

With voter approval, the solar provisions will become a new Section XI of Vassalboro’s Site Review Ordinance. Amendments are proposed to other sections of the ordinance, too, some correcting or clarifying unrelated provisions and some – additional definitions, for example – auxiliary to the solar section.

The solar provisions were the topic of a Feb. 28 public hearing. At the March 7 meeting, planning board members reviewed written comments received after the hearing. Four members of the Main Street Maine coalition, formed after a solar company proposed an installation between Route 32 and Outlet Stream north of Duratherm Window Company, commented from the audience.

Buffer areas, fences, screening and in general isolation of a solar installation were one major topic. Board members accepted a suggestion to reduce the requirement for an eight-foot fence – which might require expensive special construction, they found – to the seven feet a ReVision energy comment said is in the National Electrical Code.

Board members agreed that a requirement for area testing for contaminants should be for monitoring wells, not soil tests. Board member Paul Mitnik pointed that water has widely-accepted standards for contamination, while soil does not. Chairman Virginia Brackett said a monitoring well is smaller and less expensive than a household well.

Brackett does not expect solar panels will contaminate soil or water. Mitnik pointed out some solar installations are deliberately placed on contaminated ground that cannot be used for farming or other purposes.

Requirements for inspections during and after construction were modified substantially. Of the proposed requirement for weekly inspections during construction, Mitnik, a retired codes enforcement officer, said he did not know what a CEO would look for every week. As for monthly inspections during operations, Brackett said nothing happens on a solar site.

Brackett reacted similarly to an audience member’s suggestion of an emergency response plan: for what, foxes killing mice? The draft ordinance requires the operating company to train Vassalboro firefighters before operations begin and to maintain access to the fire chief’s satisfaction.

Provisions requiring immediate notice to the town if the panels stopped generating electricity were deleted as board members accepted the ReVision argument that in addition to planned maintenance shutdowns, solar panels “cease to produce electricity every day between sunset and sunrise.”

As the discussion ended, board member Douglas Phillips told the audience he did not think changes made were substantial enough to require another review by the town attorney, but Town Manager Aaron Miller could decide to consult her.

Phillips reminded audience members that in addition to ordinance requirements, the planning board can attach conditions to any permit approved, whenever board members find they are needed to meet local conditions.

Planning board members had two other items on their March 7 agenda. They postponed action on a shoreland application on Birch Point Road, Webber Pond, because the applicant was not present.

They approved a second six-month extension on SunVest’s permit for a solar farm on Webber Pond Road, adding a requirement that when the company gets the connectivity permit from Central Maine Power Company it is waiting for, the town is to have a copy.

Board members decided that the six-month town-wide moratorium on new solar development voters approved in November 2022 did not prevent them from extending a pre-existing permit.

The next regular Vassalboro Planning Board meeting is scheduled for 6:30 p.m. Tuesday, April 4.

On April 4, “We’re not going to do solar; we’re done,” Brackett said.

Olivia Bourque makes fall 2022 dean’s list

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Eastern Connecticut State University

Eastern Connecticut State University, in Willimantic, Connecticut, recently released its dean’s list for the fall 2022 semester. Among them is full-time student Olivia Bourque, of Vassalboro, who majors in psychology and biology.

Area residents named to dean’s list at UNE

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Photo credit: University of New England Facebook page

The following students have been named to the dean’s list for the 2022 fall semester at the University of New England, in Biddeford.

Albion: Emma McPherson and Olivia McPherson.

Augusta: Valerie Capeless, Zinaida Gregor, Jessica Guerrette, Brooklynn Merrill, Daraun White and Julia White.

Benton: Jessica Andrews.

Fairfield: Caitlyn Mayo.

Jefferson: Mallory Audette.

Oakland: Kierra Bumford and Francesca Caccamo.

Palermo: Peyton Sammons.

Sidney: Sarah Kohl.

Skowhegan: Wylie Bedard, Elizabeth Connelly, Ashley Mason and Dawson Turcotte.

South China: Richard Winn.

Vassalboro: Adam Ochs.

Waterville: Mohammad Atif-Sheikh, Elias Nawfel, Grace Petley and Evan Watts.

Winslow: Juliann Lapierre, Kristopher Loubier and Justice Picard.

Vassalboro Historical Society gets new Bookeye scanner

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The Bookeye scanner recently acquired by the Vassalboro Public Library. (photo courtesy of Janice Clowes)

by Mary Grow

The Vassalboro Historical Society (VHS) has a new tool, and VHS president Jan Clowes is excited about using it and about sharing it.

It’s called a Bookeye scanner, and it takes pictures of documents and transfers them to a computer, from which they can be read, downloaded, printed and otherwise used without risk to the irreplaceable, often-fragile originals.

Clowes and other Historical Society volunteers were scheduled for an on-line training session on the machine March 2. They intend to record the session to use to train others interested, Clowes said.

Meanwhile, she has started scanning, following the instruction manual.

The scanner has three parts. A flattish machine sits on a desk in the VHS office, with a book cradle on its top. The cradle is adjustable to accommodate books and papers of different sizes and to hold them at different angles.

At head height above the cradle is the light that does the scanning. Between the two, a vertical screen shows what is being scanned. The resulting image transfers to the attached computer.

Clowes demonstrated with a hand-written page in a recipe book. She placed the open book in the cradle and pressed a button; a red line shone down to tell her to adjust the book’s position slightly; she did so, pressed the button again and a picture of the page transferred to the computer.

There is also a foot-pedal control, in case the operator needs both hands to keep the document being scanned in position.

Clowes intends to offer use of the scanner to other area organizations, and perhaps to individuals. She and VHS member Dawn Cates happily listed the possibilities – valuable old documents from VHS and other historical societies; Grange, church and other organizations’ records; interesting items from library collections; handwritten store-keepers’ records; school records, including from the former Oak Grove School – “there’s just so much,” Clowes exulted.

“This is a game-changer for getting our information online and safe,” she said.

The Historical Society applied to the Stephen and Tabitha King Foundation for funds for a scanner. Clowes said she got a letter from the foundation at the beginning of February, opened it half-expecting a rejection – and found a check for $10,000.

The scanner cost $9,888. The rest of the money, Clowes said, will start a fund to buy a more powerful computer to go with the scanner.

The computer she’s been using is adequate for training. For continued use, Clowes said, the scanner manual recommends “a large, high resolution display and high-speed computer with at least 16 gigabytes of RAM.”

She estimated the computer will cost about $1,200. She and Cates discussed the possibility that if someone donated the entire price, the Historical Society might honor the donor by putting his or her name on the computer.

Clowes’ first project is scanning the multi-volume diary kept by North Vassalboro mill-owner John D. Lang (1799 – 1879). It is part of a collection of Lang-related documents the late Dick Kelly, a VHS member, donated more than 20 years ago.

“We have this wonderful thing that nobody was able to see, and now they’ll be able to,” Clowes said.

CORRECTION: The article headline previously mentioned the Vassalboro library. It should reference the Vassalboro Historical Society. The article headline has been updated.

SNHU announces fall 2022 dean’s list

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It is with great pleasure that Southern New Hampshire University (SNHU), in Manchester, New Hampshore, congratulates the following students on being named to the Fall 2022 dean’s list. The fall terms run from September to December.

Those attaining dean’s list status are Brandon Stinson, of Augusta; Jessica Autieri, of South China; Patric Moore, of Waterville; Crystal Hillman, of Fairfield; and Petra Sullivan, of Vassalboro.

SNHU announces summer ‘22 president’s list

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Southern New Hampshire University (SNHU), in Manchester, New Hampshire, congratulates the following students on being named to the Summer 2022 President’s List. The summer terms run from May to August.

Kate Murphy and Justin Drescher, both of Augusta, Matthew Bandyk, of Jefferson, Merval Porter, of Palermo, Lisa Johnson, of South China, Lacey York, of China, Lilly Reardon, of Benton, Jeffery Wheeler and Brendon Peace, both of Waterville, Talon Mosher, of Winslow, Jacob Colson, of Albion, Carrie Stackpole, of Clinton, Stormy Wentworth, of Fairfield, Glenn Rich and Mariah Rich, both of Madison, and Kassandra Grant, of Vassalboro.

Sen. Pouliot visits with Vassalboro select board

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by Mary Grow

Matt Pouliot

District #15 State Senator Matthew Pouliot visited the Vassalboro select board’s Feb. 16 meeting to speak briefly about legislative issues and to ask what’s important to Vassalboro officials and residents.

He began with the state-wide need for affordable housing and the problem of balancing responses to state issues with local control. The example he gave is the 2022 Maine law allowing auxiliary housing and duplexes on lots zoned for single-family residences.

In response to an earlier email from board member Chris French about the difficulty of finding licensed codes enforcement officers, Pouliot said legislators have no proposals yet, but there is talk of an incentive to Maine community colleges to provide training.

Board members, town manager Aaron Miller and audience members told the senator local issues include upgrading the transfer station (Miller suggested a state infrastructure grant); municipal staffing, as town employees retire or deal with health issues; and ambulance service, as Delta Ambulance joins others in Maine in asking municipalities for an annual payment.

Pouliot said one bill about ambulance service has been introduced.

He added that he has introduced legislation about siting solar farms. The purpose, he said, is to encourage solar development on sites like capped landfills, ledgy areas and PFAS-contaminated land, rather than on good farmland.

Pouliot offered his email address, mpouliot57@gmail.com, and said he welcomes constituents’ emails.

Select board members’ main decision Feb. 16 was to create a new transfer station task force and appoint its seven members: Dan Bradstreet, Amy Davidoff, select board member French, Doug Phillips, Zach Smith, Maggie Stickle and Jim Webb.

Miller and transfer station manager George Hamar will be advisors to the task force. French said the group will examine facility operations and equipment, recycling options, grant opportunities and other relevant topics.

Vassalboro’s trash hauling contract was on the Feb. 16 agenda; the current contract expires in August, select board chairman Barbara Redmond said. Miller had two quotes. Action was postponed to the board’s March 16 meeting; Miller asked Hamar to see if he could get figures from additional haulers.

Also postponed for a month were further discussion of:

  • Changing the town office entrance to make it handicapped-accessible, while Miller gets more information on alternatives;
  • Bids for a generator at the town office, until other budget figures become more definite;
  • Revisions to Vassalboro’s Marijuana Business Ordinance, until Miller and board members make sure it matches state law and consider whether to recommend additional changes; and
  • Revisions to Vassalboro’s No Parking Ordinance, pending consultation with the state Department of Transportation.

Further discussion of the proposed 2023-24 town budget is scheduled for a March 9 meeting.

In other business, selectmen unanimously authorized road foreman Eugene Field to buy a $9,000 bush hog for roadside mowing, with the intention of adding to the 2023-24 budget another $9,000 for the currently-unavailable flail mower Field said does a better job. Field reported he was unable to find a roadside mower to rent this summer.

Select board members have canceled their March 2 meeting, because only one member was available that evening. The March 9 and March 16 meetings are scheduled to start at 6 p.m. in the town office meeting room.