COMMUNITY COMMENTARY: Open meeting vs. secret ballot

by Sheldon Goodine
China resident

There’s a lot of talk around town about having a traditional town meeting with a moderator, with a required quorum in attendance to conduct business, or a day-long secret ballot meeting. Each has its pros and cons. Since I have been a resident of China for more than 60 years, during which the town has grown from less than 2,000 residents to more than 4,000, my perspective may or may not muddy the waters.

In those early years, town meetings were important social events where community business was conducted. Folks looked forward to getting together each spring at the end of a long winter. They could “catch up” with old friends as well as greet new neighbors. They discussed and decided warrant articles until lunch time, then recessed and enjoyed sharing a great lunch prepared by the ladies. After the meal, they completed the warrant articles to end the day. The meeting closed in peace and harmony, and everyone left happy.

At this time, town business was managed by a select board, which met at the home of town clerk Mary Washburn. As the town grew, the brick portion of the town office was built and the select board increased from three to five members. Soon thereafter, a town manager was hired, and the annual town meeting gradually became less important. Fewer voters turned out to conduct the community’s business, and many became upset that only a few people were making the decisions. even though these same people didn’t take the time to participate.

Although I was not in agreement to legislating participation, an article was approved that required 10 percent of town voters (quorum) to be in attendance to both open and conduct the annual meeting. For many years the town met in the multi-purpose room at the China Middle School. When the current RSU (Regional School Union) was created this venue was no longer used since many felt that it was too much of a disruption for the children.

As a result the current secret ballot form of conducting town business was instituted, resulting in many more residents voting on both the warrant articles and the election of town officers. I have been a regular annual participant in each of these legislative methods. During much of this time, it was difficult to stay informed of the ever increasing number of expense of managing town affairs. Fortunately, with new technology this information is now available to all in a variety of ways. Select board meetings are televised, with an opportunity for the public to participate. These are also recorded for anyone to access after the fact. The Town Line newspaper is printed and distributed weekly with excellent articles of each business meeting, prepared by Mary Grow, which are both accurate and comprehensive. The town manager has created a monthly newsletter with other details of town activities.

My question is how many voters are in favor of each of these most recent forms of conducting town business:

a) Return to the in-person annual town meeting, requiring a minimum number of voters in attendance and, possibly, the construction of a building large enough to accommodate the growing number of participants; or
b) Continue with the current system of voting by secret ballot during the day at the town office.

I hope this is useful and, at the very least, encourage more discussion on this topic and a form of government that will best meet the needs of our ever growing and changing community.

With my thanks to all.