COMMUNITY COMMENTARY: An open letter to China residents from the town’s fire chiefs

Tim Theriault, Chief, China Village FD
Richard E. Morse, Chief, So. China FD
William Van Wickler, Chief, Weeks Mills FD

To the residents of the town of China, ME, from the volunteer fire departments.

First and foremost we thank you for your annual support both in the money allocated in our budgets, the stipend funds you have approved, and donations during our various fundraising efforts.

It is the collective opinion of the three volunteer fire departments that there are issues with the present selectboard that need to be addressed.

Recent events have brought to light, what in our opinion, appears an effort to control and dictate to the fire departments how to do business. In a recent “Special Meeting,” as it was titled on the town’s website, there was considerable discussion about the fire departments and action taken to reduce the stipend amount to be provided for firefighters in the proposed 2019/2020 budget. This move was done in one afternoon. A midday request was given to the town manager by the selectboard, he in turn provided an alternate to the existing system in place. That evening it was presented, a motion made to use the alternative, and approved unanimously by all members present. This was accomplished in less than one day. There was no discussion held or notice given to any of the fire departments. The only way we became aware of the matter was an after the fact email from the town manager, stating the selectboard approved an alternate to the stipends and the details of how it will work. This recommendation to cut the stipend of firefighters was proposed, ironically, as the selectboard has proposed to increase their own stipend.

In that same meeting, a selectboard member made the statement that a fire department has had the same budget figure for several years (this was proven to be incorrect at the next budget committee meeting). However, this brings to light the same pattern of distrust. This assumption was stated without any communication, not once did anyone reach out to that chief for clarification or an explanation, not to mention the past budgets were available for review had anyone bothered to check.

Here are some things to consider:

1. In the Town of China, the Volunteer Fire Departments (VFDs) are independent State of Maine, nonprofit Corporations registered in good standing with the Secretary of State. This form of Fire protection is specifically allowed and provided for in Maine law. This law also allows the Town to support such VFDs with funding in order to provide the emergency services they are required to provide as a Town. VFDs consider these funds to be their operations funds, and they are used to support emergency services that they provide to the Town. The VFDs are not Municipal Fire Departments, and are not under the control and supervision of the Selectboard (Board). They are independent and they have been specifically acknowledged as such in two successive Memorandums of Understanding (MOU) agreed to by the Board and the Chiefs of the VFDs.
2. The Board has indicated that they want to know how many fundraising dollars each VFD has so that they can reduce VFD operations budget allocations accordingly.
3. It is not appropriate for VFD fundraising dollars be a revenue stream for the town. The funds raised do directly impact town services in the support of firefighting activities and materials. Raised funds are not projected revenue, but are instead additional efforts of volunteers to provide better services to their community. Unless there were some pattern of abuse of these funds, or complaints from the membership in regards to them, there is not a reasonable reason to request this information.
4. The Board does have a right to see our books in reference to Town-provided tax dollars. We totally agree with that and currently provide the town with detailed quarterly financial reports showing how we spend Town provided funds.
5. The fruits of these private donations as well as fundraising efforts directly pay for or provide matching grant funds for the VFDs to purchase fire trucks, build fire stations, support and reward membership, and for other costs consistent with our status as independent corporations.
6. Two years ago, by the request of a former board member, an article was placed in the Town warrant asking the town to appropriate $40,000 for stipends for the VFDs and China Rescue. This was done as a good faith effort though not fully vetted. In spite of the VFD Chiefs speaking against the proposal on the grounds that we had not been consulted and that the proposal had not been fully thought through. Thankfully (in retrospect), the Townspeople voted overwhelmingly in support of it. The first year of the proforma (July 1, 2017), the Board and the VFDs signed an MOU which in addition to recognizing the independence of the VFDs, set up a process for providing the stipends to the VFDs. It called for certain amounts for Chiefs and other officers and for other amounts to reward participation by all members including the officers. The money was to be held by the Town and given to the VFDs on the basis of invoices presented to the Town. The Town would then cut a check to the VFDs and they would pay out the stipends based on the fixed amounts and participation. Financial reporting was required.
7. In spite of our initial opposition to the stipend program, the VFDs now recognize and appreciate that it has become a positive factor and has met its intended goal of increased recruitment, retention and participation.
8. It is ironic that what was once proposed by the board and opposed by the VFDs has turned completely around and for some reason unknown to us (because they no not consult us) the Board now seems to be in opposition to it as evidenced by their criticism and cuts to the stipend budget and the way it is managed.

China’s firefighters have a history of long-term commitment to the town. Some members serve as much as 50 years in one capacity or another. That type of dedication deserves to be commended, not shunned, at the very least a chance to participate in the decision-making process.

Additionally, there have been comments made by some selectmen stating we need to have only one department and a centralized fire station, again no discussion with the department heads as to why. This will not best serve the town. The geographic location of the existing stations works well and all departments respond seamlessly. It is our opinion that what we have now works well and effectively, so we are at a loss as to why so much effort has been given to fixing something that is, in our opinion, not broken.

Here are our questions: Do they have problems with the way we prevent, manage and control emergencies in this town? Do they think we are not doing our jobs? Do they question our motives? Do they think they can run the VFDs better than the current Chiefs? Do they think they have the knowledge, training and experience to do so? Do they think that change to a municipal, paid fire department would be better? If so, in what ways? Do they have personal problems with any of the Chiefs or members?

One thing we do know. The current situation is not sustainable and should not continue. Beyond the obvious need for communication, we feel the solution is to trust us with what we’re trained to do, take comfort that we know what we are doing, and let us continue the excellent emergency services we have provided to China since 1947.

We hope this information sheds some light on our situation and we hope to hear from you at the public hearings for the proposed budget and the town meeting.

P.S. For more information about how the selectboard and budget committee conduct their business, we recommend that you visit the Town’s website and look at the live stream of their recent meetings.

Read the Selectboard’s response here.