GROWING YOUR BUSINESS: When something goes wrong

by Dan Beaulieu
Business consultant
When something goes wrong in a small business, it’s easy to feel overwhelmed, especially when it involves a valued customer. But the real difference between a good company and a great one is in how it handles those inevitable mistakes. Here’s a practical approach to turning around a mishap into a relationship-building moment and even an opportunity to grow.
1. Respond Quickly and Sincerely: When a mistake happens, act fast. Ignoring the problem or waiting for the customer to complain only worsens the situation. Instead, take a proactive approach. If a customer reaches out with an issue, acknowledge it immediately. Thank them for bringing it to your attention – that’s not just courtesy; it’s smart business. People want to know they’re valued, and a prompt, genuine response shows respect for their concerns.
2. Take Responsibility, Don’t Shift the Blame: Own the mistake. One of the quickest ways to lose a customer’s respect is to make excuses or deflect blame. Saying, “That’s not our fault” or “It was a supplier issue” sounds like passing the buck, which can frustrate a customer even more. A simple statement like, “I’m sorry for the inconvenience – let’s make this right” goes a long way. Taking responsibility and showing accountability build trust, which is the foundation of customer loyalty.
3. Find Out What Will Make Things Right: Everyone appreciates a company that takes the time to listen. Ask the customer what would make things right. Sometimes, all they want is a sincere apology. Other times, they may want a small discount or a replacement. When you engage them in the resolution process, you show that their satisfaction matters. This step also allows you to go above and beyond – giving a little extra to make up for their time, patience, and understanding.
4. Overdeliver on the Solution: When you’ve promised to make things right, do a little more. If you’re delivering a replacement product, add a handwritten note thanking them for their patience. Offering a small bonus, a discount on their next purchase, or a free service adds that unexpected touch, making the customer feel genuinely valued. Overdelivering doesn’t just fix the problem; it creates a memorable experience that sets you apart.
5. Learn from the Mistake: Once the dust has settled, take time to analyze what went wrong and how you can prevent it in the future. Was it a miscommunication? A procedural error? Use the opportunity to improve your processes. When your team sees you making changes based on past issues, it shows everyone that quality and customer satisfaction truly matter.
6. Follow Up to Show You Care: Finally, don’t let the solution be the last point of contact. Follow up with the customer a week or two after to check in and make sure they’re still happy. This step is often overlooked, yet it’s an incredible way to reinforce the relationship. By reaching out personally, you show genuine concern for their satisfaction.
7. A Mistake Is a Chance to Build Loyalty: Turning a negative into a positive takes patience, humility, and a dedication to customer service. Mistakes are inevitable, but every problem is also a chance to build customer loyalty. By taking responsibility, going above and beyond, and using the experience as a learning opportunity, you can retain not only the customers but also turn them into one of your most vocal supporters. Small businesses succeed on reputation, and how you handle mistakes can make all the difference in building a business that customers trust and recommend. Solving problems quickly and efficiently is a great way to grow your business.