by Mary Grow

China Emergency Preparation Committee members are holding monthly meetings, with assignments in between, as they update China’s Emergency Action Plan. The most recent meeting was March 11; the next meeting is scheduled for 1 p.m. Thursday, April 15.

The draft Emergency Checklist Plan, including some of the updates, is on the town website, china.govoffice.com, under the Emergency Preparedness Committee tab.

The version committee members are reviewing has statistics from the 2010 census. They discussed waiting until 2020 census data are available to complete the final draft, so they will not need to update figures within a year.

Discussion at the March 11 meeting began with plans for an emergency in a town building. That section is nearly final.

It includes designation of people in charge at the town office complex, the transfer station and the public works building; a list of alternates in case the designee is on vacation, on the road or otherwise unavailable; each person’s duties; designated gathering places if one or more buildings need to be evacuated; and other aspects of a plan to avoid chaos.

Turning to the plan intended to be town-wide, committee members briefly summarized information on available resources each had collected since the previous meeting. They talked about two communications issues: how to send out a town-wide emergency notice so that all residents get it promptly, and how to share notifications and information among neighboring towns so they can help each other in emergencies.

Town Manager Becky Hapgood said her predecessor, Dennis Heath, tried to set up a hyperlink notification system, but not enough residents signed up. Some towns have sirens, whistles, horns or other old-fashioned systems, committee member Stephen Nichols said.

Another option, Nichols said, would be to have fire department members drive fire trucks around town delivering loudspeaker notices.

China’s three volunteer fire departments have mutual aid agreements with departments in neighboring towns, so that a major fire in one town brings firefighters from miles around. Committee members do not know whether town governments could make similar arrangements.

While considering communications, committee members agreed the directory of FAX machines could be deleted from the plan, because few FAX machines remain in use.

by Mary Grow

China selectmen held a brief special meeting Monday afternoon, March 8, at which they unanimously approved the warrant for the June 8 annual town business meeting.

Another unanimous vote authorized Town Manager Becky Hapgood to create and mail to all residents an explanation of the questions to be voted on. The mailing will be in addition to the twice-a-month mailings from the town office; the cost is estimated at between $500 and $600.

Hapgood plans to send out the special mailing the first or second week in April, so residents can read it before the April 26 public hearing on the June 8 ballot questions. The mailing will include instructions for participating remotely in the public hearing.

Hapgood plans also to put information on the town website, china.gov.office.com.

The June 8 vote will be by written ballot. Polls will be open from 7 a.m. to 8 p.m. in the former portable classroom behind the town office. Instructions for voting by absentee ballot will be available well in advance of the meeting.

The next two regular China selectmen’s meeting are scheduled for 6:30 p.m. Mon

by Mary Grow

China Broadband Committee members spent almost two hours March 4 trying to get their chickens and eggs in the right order – as they repeatedly expressed their dilemma – and came to what has become their usual conclusion: they need more information and another meeting.

Their next meeting is scheduled for 7 p.m. Thursday, March 11.

The committee’s assignment is to expand and improve broadband service in China. Consultant John Dougherty, of Mission Broadband, reminded them why the task is important, especially with more people working from home: neither new residents nor new businesses will be attracted to a town that provides inferior broadband connectivity.

Committee member Tod Detre shared Dougherty’s view. Before earlier localized improvements increased internet access at his house on China Lake, he and his wife had seriously discussed whether they would have to move out of town to continue working, he said.

Committee members agreed on two important factors: the service they recommend must cover all households in town, and it must be able to adapt to technological changes.

The committee has responses from three companies – Axiom Technologies, Sertex Broadband Solutions and Spectrum Community Solutions – to the request for proposals they issued in late December 2020. Committee members discussed the possibility of getting in touch with other companies.

They see three main issues on which they need more information to come up with a recommended plan that will meet town needs at a reasonable price.

• They need to compare the three vendors more adequately. So far they have discussed Spectrum’s offer at most length, and have found a major obstacle.
• They need to get more information on costs and returns and consider how to cover costs.
• And they need to find out with reasonable accuracy how many China residents would sign up for and pay for better service.

They see the three as so interdependent that they could not decide which to attack first. The quality of service will help determine the number of users; the number of users will be a major determinant of income; income will affect costs and how they are paid; costs will affect the number of users; and so the circle goes.

Another point of agreement was that at future meetings, committee members should focus on a single topic. Committee members Detre and Neil Farrington suggested, in no particular order, discussion with Axiom representatives; discussion with Sertex representatives; plans for a community education program; and funding.

Committee member Jamie Pitney, a lawyer, pointed out the problem with Spectrum’s proposal: the town would be expected to fund it through a bond issue, but Spectrum would continue to own the lines, and in Pitney’s opinion state law does not allow a town to bond something it would not own.

The expected revised proposal from Spectrum had been received, but it offered no solution to the legal issue.

Several committee members, without doubting Pitney’s expertise, proposed getting an opinion from Town Attorney Amanda Meader as a more official statement. Janet Preston, the committee’s ex officio member representing the selectboard, volunteered to ask Town Manager Becky Hapgood if there is money left in the current year’s legal account to reimburse Meader.

Committee has been reviewing “very different and very complicated proposals”

by Mary Grow

After their two-hour discussion Feb. 18 (see The Town Line, Feb. 25, p. 3), China Broadband Committee (CBC) members spent more than four hours interviewing representatives of three broadband program vendors, with brief intervals of committee reaction, on Feb. 22; and talked another three-quarters of an hour in a time-limited (to allow another committee to meet) Feb. 24 meeting.

They hoped the result would be a recommendation to China selectmen to choose one of the three vendors with whom to negotiate about expanding and improving broadband service.

Instead, the document they approved unanimously for submission to the selectboard’s March 1 meeting contains information about each vendor’s proposal, with no recommendation to prefer one over another. The three vendors are Axiom Technologies, of Machias, Maine; Sertex Broadband Solutions, of Plainfield, Connecticut; and Spectrum Community Solutions, of Augusta, Maine.

A second document, at committee member Jamie Pitney’s insistence, was a request that selectmen include $25,000 in the 2021-22 budget as a first payment on a broadband development fund that will eventually begin to cover a town share of costs.

One factor contributing to CBC members’ difficulty in getting to a recommendation is that the committee has been reviewing “very different and very complicated proposals,” as committee member Tod Detre said during the Feb. 24 discussion. Axiom and Sertex offer similar programs, building networks from scratch with the town ultimately to own the system. Spectrum’s proposal, until Feb. 24, was to extend its existing system in China and to retain ownership under contract with the town.

Its original plan included China borrowing via a bond, and Pitney, who is an attorney specializing in public finance, doubted the legality of bonding for a contract that would not give the town ownership.

A second reason for delaying a recommendation came up just before the Feb. 24 meeting: committee members received notice from Spectrum that a revised proposal that would result in town ownership was in the works.

Detre asked if the revised proposal was the equivalent of a new or late submission and would therefore justify accepting proposals from other vendors who missed, or requested an extension of, the Dec. 31 deadline that Axiom, Sertex and Spectrum met. The committee majority was willing to see Spectrum’s fleshed-out proposal before answering the question.

Consequently, they concluded they could not recommend either Spectrum nor one of the other vendors until they had Spectrum’s updated proposal.

Some of the information from the Feb. 22 interviews:

• Mark Ouellette, President of Axiom Technologies, said municipal ownership of the system has a big advantage: if townspeople are dissatisfied, they can kick out the service provider and contract with someone else. However, he was confident that if Axiom were chosen, their “world-class service” would attract significant numbers of customers, new ones and Spectrum’s.

Axiom offers tiered service, with monthly charges of $60, $70 or $100. Committee members saw no additional costs. Once the bond proposed to fund the project is paid off, presumably in 20 years, town voters could use the freed-up money for other town purposes or projects or to reduce users’ monthly fees.

• Mike Solitro, President of Sertex Broadband Solutions, said his company provides prompt service in case, for example, a tree falls on a broadband line, by hiring local linemen and technicians to be on call. In post-interview discussion, Detre said Sertex’s monthly fee for users would be around $70, comparable to Axiom’s.
• Ben Topor, Spectrum Community Solutions’ Vice-President in charge of the northeast division, said Spectrum is the second-largest cable provider in the United States. Spectrum, like the other two, would provide service to an estimated 120 unserved households, extending its current system. It offers a $29.95 monthly fee that would increase by 4% a year.

However, committee members pointed out in discussion, the $29.95 is misleading in two ways. It assumes every household, estimated at 2,300, sign up, to generate the income Spectrum expects; and it omits money the town would need to spend to hire a firm to do billing, estimated to be at least $20 per month per household.

The China Broadband Committee has scheduled its next meeting for 7 p.m. Thursday, March 4, by zoom. The main agenda item is review of the revised proposal from Spectrum Community Solutions, which committee members expect to receive on March 3.