China planners continue work on two draft ordinances

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by Mary Grow

China Planning Board members continued to work on two draft ordinances at their June 15 meeting. The proposed new Solar Energy Systems Ordinance they decided is almost in final form. The proposed additional section of the shoreland ordinance, governing shoreline stabilization projects, is barely started.

Board members reversed an earlier decision to have the Solar Energy Systems Ordinance include its own definitions. Instead, definitions specific to the ordinance will be added to Chapter 11, on definitions, in China’s Land Use Ordinance.

Kevin Corbett and Scott Anderson, of SunRaise Investments, the New Hampshire solar development company with two recent projects in South China, asked planners to reconsider their decision to count solar panels as impervious surfaces for the purpose of calculating lot coverage.

China’s ordinances limit lot coverage, as one part of controlling run-off from developments. The draft ordinance counts solar panels as impervious, but allows adjustments for their tilt.

Corbett and Anderson argued that the rainwater that drips off the lower edge of each panel is not like the sheet of water that runs off a building roof or a paved driveway; run-off from solar panels falls onto the grass below and is absorbed on site.

The state Department of Environmental Protection does not count solar panels as structures, nor do most other Maine towns, Anderson and Corbett said.

Planning board members were not sympathetic, though they agreed to rediscuss the question at their June 22 meeting.

Toni Wall said the vegetation under the panels might take a long time to grow after they were installed. Chairman Randy Downer said counting panels as structures limited the area that could become mostly panels; he has heard many comments about the large solar array off Route 3 east, of August.

Board member James Wilkens said China’s lakes that are vulnerable to run-off and residents’ concern about the appearance of the landscape justify regulations that are more stringent than the state’s.

The proposed shoreline stabilization ordinance will also be on the agenda for the June 22 board meeting, scheduled for 6:30 p.m., in the portable building behind the town office.

The only non-ordinance issue presented June 15 was a question from Codes Officer Jaime Hanson: do Mike Marchetti and Iris Savernik need planning board review of their proposed changes on Fire Road 19? Planning Board members said yes; the lots are part of a subdivision, and board approval is needed to change a subdivision.

China Broadband Committee discusses ways to distribute fact sheet

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by Mary Grow

China Broadband Committee (CBC) members spent most of their June 17 meeting discussing ways to distribute a flyer publicizing their plans for expanded and improved broadband service in town.

The draft one-page handout introduces the proposal and invites interested residents to sign up for follow-up information via email.

Board members scheduled a public informational meeting for 4 p.m., Sunday, July 11, at a location to be determined. They hope it will be both an in-person and a virtual meeting, to allow everyone interested to participate one way or the other.

Before and after July 11 they plan to make the flyer available everywhere they can think of – as part of the informational mailings from the town office, included with the tax bills, as an insert in The Town Line, distributed at any organization meeting, church or fire department or community event that will accept copies, perhaps handed out at local businesses if allowed.

Committee members’ schedule calls for presenting a proposed referendum question asking selectmen to approve a bond issue to one of the first two August selectboard meetings, which should be Aug. 2 and Aug. 16. If selectmen approve putting the question on the Nov. 2 local ballot, voters will decide whether to borrow funds to build new internet infrastructure.

The amount to be borrowed is not yet known. Committee members applied for a state planning grant to hire Hawkeye Connections, of Poland, Maine, to evaluate existing infrastructure — telephone poles, for example — and determine construction costs.

Marc Ouellette, President of Axiom Technologies, the CBC members’ choice to provide broadband service, expects grant awards will be announced Wednesday morning, June 23. After discussion of members’ conflicting commitments, the next CBC meeting was scheduled for 3 p.m., Wednesday, June 23. It will be virtual, live-streamed.

CBC members applied for a $7,500 state grant, to be matched by $2,500 in local funds. The local funds are expected to come from the Tax Increment Financing (TIF) fund, which as of the June 8 town meeting includes expanded broadband service as an allowable expenditure.

China selectmen decide to maintain inactive local police department

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by Mary Grow

Much of the China selectmen’s June 21 business was following up on voters’ decisions at the June 8 town meeting. All but one selectboard vote was unanimous; two items were postponed.

Police services generated the longest discussion. Voters approved a $34,000 police budget for 2021-22, to fund a contract that would provide 10 extra hours a week of service from the Kennebec County Sheriff’s Office (KSO), in addition to China’s share of county policing.

Selectmen agreed they should de-activate, but not eliminate, the China police department, which currently consists of five part-time officers, four with full-time jobs with other departments.

Town Manager Becky Hapgood explained that a China police officer will need to submit a report in January 2022; and if selectmen disbanded the local department and later wanted it back again, starting over would require paperwork.

She estimated the cost of maintaining the department on paper, with the men doing nothing but filing the required report, should be less than $1,000. Selectmen agreed having the local force remain an option while they tried the KSO arrangement was a good idea.

They voted unanimously for the additional deputy sheriffs’ work, 10 hours a week (on average) at $60 an hour, plus maintaining an inactive local department. Later, they re-appointed three local police officers, Jordan Gaudet from KSO and Michael Tracy and Jerry Haynes from the Oakland Police Department.

On a related issue, they signed the two-year dispatching contract with the State Police postponed from their previous meeting (see the June 17 issue of The Town Line, p. 3).

On June 8, voters approved the revised Tax Increment Financing (TIF) document, called the Second Amendment. Hapgood reported that town office staff are finishing paperwork to send it to the state for approval.

Selectmen authorized six disbursements from TIF funds, some made possible by the June 8 revisions, all within the budgeted amounts that were part of the approval, all recommended by the TIF Committee (see the June 17 issue of The Town Line, p. 9).

The appropriations are as follows: $37,500 for the China Region Lakes Alliance; $12,500 for the China Lake Association; $30,000 for the China Four Seasons Club; $10,000 for the China Broadband Committee to contract with its consultant; $30,000 for Maine Rivers for the Alewife Restoration Initiative (ARI); and $35,000 for the Thurston Park Committee.

Votes were unanimous except for the Broadband Committee appropriation, which Selectman Wayne Chadwick opposed. Hapgood said the consultants’ contract has been revised so that any expenditures over the $10,000 will need separate written approval. The selectmen’s vote included authorization for her to sign the contract.

In two other town meeting follow-ups, selectmen authorized Hapgood to sell the old grader by sealed bid – probably in July, she said. For the sale of the about 40-acre lot on the east side of Lakeview Drive, they approved her plan to solicit expressions of interest from real estate agents in town.

Agenda items postponed, on Hapgood’s recommendation, were discussion of FirstPark and an appointment to the Board of Appeals.

After voters rejected funding for FirstPark for 2021-22 (thereby returning it to the higher 2020-21 amount), selectmen agreed to investigate withdrawing from the Oakland business park. Hapgood said she has a copy of an attorney’s letter on the complexity of withdrawal, and advice from China town attorney Amanda Meader. She recommends waiting to see what the town of Rome does.

There are vacancies or pending vacancies on several town boards, Hapgood said. She plans to advertise all of them and therefore asked selectmen to postpone action until she presents a group of new nominees.

The manager reminded selectmen of their special end-of-year meeting at 4 p.m. Wednesday, June 30. The town office will close at noon June 30 so staff can complete paperwork.

The town office and transfer station will be closed Saturday, July 3, and Monday, July 5, for the Independence Day holiday. The next regular selectmen’s meeting will be at 6:30 p.m. Tuesday, July 6, instead of the usual Monday evening.

Jean Poulin, Vassalboro’s bookkeeper for 15 years, to retire on July 2

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Jean Poulin

by Mary Grow

Jean Poulin estimates more than $94,000,000 have passed through her ledgers since she became the Town of Vassalboro’s bookkeeper on Sept. 11, 2006 – a position from which she is about to retire.

The money came to the town from local tax payments, excise taxes, state revenue sharing, income from investments, occasional state or federal grants and miscellaneous other sources.

It went out, every two weeks (plus a state payment the odd week), to pay town employees’ salaries and to cover other town expenditures, from thousands of dollars to support the school department to a few dollars for some essential item for the town office, the public works department or the transfer station.

Vassalboro selectmen meet every two weeks, and every meeting includes approval of two warrants, the payroll warrant and the accounts payable warrant. (Warrant, in this context, is the list of checks; it is not the same as a town meeting warrant, which is the list of articles to be voted on.)

Poulin explained that for payroll, employees turn in time sheets; Town Manager Mary Sabins double-checks them; Poulin prints checks or does a direct deposit, as appropriate. Payroll amounts are quite consistent from week to week, she said, except when the public works drivers put in overtime for plowing snow and at the end of the fiscal year, when longevity bonuses are added for qualified employees.

For the accounts payable warrant, Poulin gets bills by mail, email and hand delivery, from town department heads and from venders. Department heads include an explanation of the expenditure and information on which line in the budget it should be drawn against.

Again, Sabins reviews the list that will go to the selectboard; Poulin prepares the checks; and selectmen review and approve both warrants.

The Maine Motor Vehicle Department wants its share of registration fees every week, Poulin said. She prepares a separate warrant for the department and notifies selectmen when it is ready for the required single signature. Usually, she said, a selectboard member stops at the town office promptly.

Poulin’s daily duties include a sweep and deposits. The sweep involves transferring money newly received, over the counter or on-line (tax payments or vehicle registrations, for example), out of Vassalboro’s checking account, which earns no interest. She then deposits it in the interest-earning money market account.

Sweeps work both ways, Poulin said: when it’s time to pay bills, she transfers enough from the money market to cover the checks she needs to write.

There is more paperwork – daily reports on tax collections, vehicle registrations and other topics, quarterly reports to the federal government and the state government, reviews with the firm through which the town invests, reviews with the auditor.

Another part of her job is assisting patrons at the counter in the town office while another employee is out sick or on lunch break.

Poulin is a Vassalboro native and Cony High School, in Augusta, graduate. After earning an associate’s degree in business and accounting from the former Kennebec Valley Technical College, in Fairfield, Poulin worked at Sebasticook Valley Hospital, in Pittsfield, before getting married, moving to Florida for a while and then returning to central Maine.

Poulin jokes that she got her Vassalboro job through a fair – but not a job fair. At Windsor Fair in 2006, she ran into a long-time Vassalboro friend, Michael Vashon, who was then town manager.

Vashon was looking for a bookkeeper and invited Poulin to submit a resume. Within a few days, he hired her.

She’s enjoyed her job, she said, both the work and especially her colleagues over the years. She likes figures for their definiteness. “If it’s not right, you’ll find it,” she said.

She has one big plan for retirement, though: “Not to get up every morning and drive to Vassalboro.” Instead, she intends to use unscheduled time to enjoy her grandchildren and her flower garden, and she and her husband plan a few relaxing days on the coast.

Poulin’s last day in the Vassalboro town office will be July 2. Her successor will be Melanie Anderson, most recently Benton town clerk. Poulin said she and Anderson plan to work together for a few days as June winds down.

China TIF committee receives half dozen requests for funds

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by Mary Grow

Members of China’s Tax Increment Financing (TIF) Committee reviewed half a dozen requests for TIF funds at their June 14 meeting and forwarded all to the Board of Selectmen with recommendations that the funds be disbursed.

China selectmen are scheduled to meet at 6:30 p.m. Monday, June 21.

The longest discussion was over appropriations for trail work in town. The total allocated for the fiscal year that begins July 1 is $65,000. The Four Seasons Club asked for $30,000; the Thurston Park Committee asked for $57,582.

Jeanette Smith, speaking for the Thurston Park Committee, listed three priorities that would use most of the money. The committee would like to do ditching and install culverts on two existing trails; to build a storage building for equipment and supplies; and to add a carry-in boat launch area with a small parking lot.

The need for an equipment building is urgent, Smith said; but the $22,000 cost estimate is almost a year old, and neither she nor committee members consider it realistic any more.

Trail work is also urgent, to prevent damage to trails in which Thurston Park committee members and volunteers have already invested money and time. The estimated cost is $17,600.

Committee members decided to recommend a $30,000 allotment to the Four Seasons Club and $35,000 to the Thurston Park Committee. They expect the committee to have the trails improved as needed; to spend the rest of the appropriation on less expensive items listed in the application for TIF funds; and to postpone the building for a year.

The other recommended expenditures are as follows.

— For the China Region Lakes Alliance, $37,500 and for the China Lake Association, $12,500, for a total of $50,000. Both organizations will use the funds for projects that contribute to better water quality in town lakes, including the LakeSmart Program and improvements to control run-off from gravel roads.
— For the China Broadband Committee, $10,000, to fund a contract with consultants Mission Broadband that will run through Nov. 12, 2021. Committee Chairman Robert O’Connor said if the CBC receives a $7,500 state grant to plan expanded broadband service, committee members will ask for another $2,500 in July as a match for the grant.
— For the Alewife Restoration Initiative (ARI), aimed at opening passage for alewives from the Sebasticook River into China Lake, $30,000 (in addition to $20,000 voters approved June 8 as part of the 2021-22 town budget). Landis Hudson, of Maine Rivers, leader of the seven-year project, said this summer will see it finished, with the construction of a fishway at Outlet Dam in East Vassalboro.

There was no opposition to any of the recommendations. On several votes, a committee member abstained to avoid any appearance of conflict of interest.

In other business June 14, Town Manager (and China and TIF Treasurer) Becky Hapgood and committee Chairman Tom Michaud summarized additional work to complete the causeway project at the head of China Lake’s east basin.

Hapgood explained work will include $35,460 for more paving, to benefit ongoing maintenance, and $12,400 to complete the wall between the boat ramp and the existing wall, to enhance safety. The public works budget will cover these expenditures. The remaining funds needed for the project ($112,882.91) will come from TIF money, she said.

Some of the committee actions were possible because China voters on June 8 approved the Second Amendment to China’s TIF document. For example, the revised document adds expanded broadband service as a new category eligible for TIF funds. Committee member Jamie Pitney said the Second Amendment needs approval by the relevant office in the Maine Department of Economic and Community Development.

The next TIF Committee meeting is scheduled for Monday evening, July 12. One agenda item will be election of new officers.

Michaud is stepping down as chairman and James Wilkens as vice-chairman, though both will remain on the committee if selectmen reappoint them; and Michaud’s wife Marie is un-volunteering as committee secretary.

China Broadband Committee members to ask for TIF funding

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by Mary Grow

China Broadband Committee (CBC) members voted unanimously at their June 10 meeting to ask for Tax Increment Financing (TIF) funds to contract with Mission Broadband, the Bangor-based consulting firm that has worked with them for months, now that China voters have approved the updated TIF plan.

The revised TIF document China voters approved at the June 8 town business meeting includes promoting broadband as a permissible use of TIF funds.

CBC members’ request goes through two steps. First, they present it to the TIF Committee, scheduled to meet Monday evening, June 14.

Assuming approval there, they ask China selectmen, meeting Monday evening, June 21, to disburse the funds.

The proposed contract requests $10,000 for Mission Broadband, in return for the company’s help in negotiations with “vendor(s) to locate or enhance their broadband business in the Town of China.” There is an option for extra duties if town officials agree, for extra money; and the town will be billed for “significant miscellaneous expenses,” if there are any.

Mission Broadband Vice-President John Dougherty and Network Engineer Mark Van Loan have worked with CBC members and Mark Ouellette, President of Machias-based Axiom Technologies, as they develop plans for Axiom to become China’s internet provider.

Their proposal is to have the town own the internet infrastructure, built with money obtained through a bond, and Axiom (or, later, another company, should town officials find Axiom unsatisfactory) operate it. Having the town issue a bond in November requires selectmen to put the question on a Nov. 2 local ballot and voters to approve it.

The anticipated construction cost for the new network determines the amount to be borrowed. The town has applied for a state planning grant to help establish the cost; CBC members expect to hear by the end of June if the application is successful.

Van Loan and Ouellette have worked together to develop a model that makes the plan financially workable at a reasonable fee for users. Their model does not include additional federal or state grants, possibilities committee members discussed June 10.

They also discussed ways to inform town officials and residents about the proposal. They had started with a brief survey at the polls June 8.

The small sample of replies showed dissatisfaction with current broadband service and support for an alternative. It also showed some residents unaware that there was an alternative in the works.

At the next committee meeting, scheduled for 4:30 p.m., Thursday, June 17, members intend to work on an informational handout and to continue discussion of ways to distribute it.

Expanded June 2021 China election results

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by Mary Grow

The results of China voters’ June 8 decisions at their annual town business meeting, posted on the town website, show information that would not have been available from an open meeting.

As reported previously, all articles were approved except funding for FirstPark (see The Town Line, June 10, p. 11).

The most enthusiastic “yes” vote came on Art. 9. Two hundred sixty-one voters approved, 15 dissented and two cast blank ballots. Art. 9 asked for $151,547 for China’s three volunteer fire departments and China Rescue.

Art. 12 was related. Its list of Community Support Organizations included additional money for firefighters and rescue members who respond to calls, as well as money for the historical society, the libraries, this newspaper and three organizations that support water quality. The vote on Art. 12 was 190 in favor to 86 opposed, with two blank ballots – one of the least popular expenditures.

Only two other articles received fewer votes. On Art. 2, asking approval to exceed the state property tax levy limit if necessary, the vote was 183 in favor, 81 opposed and 14 blank ballots. Becky Hapgood, Town Treasurer as well as Town Manager, said China will not exceed the state limit.

Art. 25, authorizing selectmen to sell a 40-acre lot on the east side of Lakeview Drive, got 174 “yes” votes, with 87 voters opposed and 17 blank ballots.

The last five ballot questions each had 15 or more blank ballots. The only other article on which more than seven voters expressed no opinion was the tax levy limit, the first presented to voters. Art. 1, election of a moderator, was dealt with before the polls opened.

By rejecting the article seeking $26,471 for membership in FirstPark in Oakland, and approving the article funding any defeated appropriation at the current year’s level, voters approved $39,000 for FirstPark. Hapgood said the town will expend only the amount requested.

Selectmen are likely to discuss whether to withdraw from FirstPark membership. Hapgood has a copy of a legal opinion obtained by another member town in which an attorney explains the complexities of withdrawal.

On the separate June 8 ballot seeking approval of the almost $40 million Regional School Unit (RSU) #18 budget, China’s vote was 204 yes and 68 no, with five blank ballots. According to the Central Maine newspapers, the other four RSU #18 towns – Belgrade, Oakland, Rome and Sidney – also approved the budget.

A total of 278 votes were cast, as absentee ballots and at the polls June 8. Nelson said China had 3,158 registered voters when the polls closed, two added during the day.

China transfer station committee discusses fees

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by Mary Grow

China Transfer Station Committee members spent most of their June 9 meeting talking about money, mostly small amounts.

Two issues were whether non-rechargeable batteries should be recycled, and if so, whether a fee should be charged; and whether out-of-town users should pay more than they do to use China’s facility.

The phrase “out-of-town users” means occasional people from Albion, Liberty and other towns without transfer stations (except Palermo, which shares use of China’s facility in return for an annual fee plus a per-bag fee). There was consensus they should be charged more; committee members did not discuss specific figures.

State regulations allow non-rechargeable batteries to go into the trash, Transfer Station Manager Ronald Marois said. He did not see a problem.

Committee Chairman Larry Sikora said a concentration of the batteries – “a bucket full,” he said – with their terminals touching could cause a fire. Marois said he has heard of battery-caused fires at other Maine transfer stations, but he believes the batteries were rechargeable lithium ones.

Sikora said taping over the battery terminals would make them entirely safe. He recommended publicizing the recommendation to cover the terminals in China and Palermo.

Robert Kurek, Palermo Selectman and representative on the China committee (along with newly-appointed member Chris Diesch), said a Palermo newsletter is to go out soon and if there is time and space will include Sikora’s recommendation.

Sikora was doubtful about charging a fee for non-rechargeable batteries, especially when a resident brought in only one or two. Committee member Mark Davis said if there were a fee, everyone would add them to the mixed waste.

No action was taken on the battery question, nor on Kurek’s and Marois’ suggestion of fee increases for extra-large mattresses, because they take up so much space in a truckload of trash.

Another long discussion was over the $10 refundable fee charged for a second Radio Frequency Identification (RFID) card, when a transfer station user lost one and needed a replacement or wanted an additional one for a second vehicle. The issue was whether the Palermo town office should continue to keep $10 deposits from Palermo residents or hand them over to China.

Committee members agreed by consensus to leave the system as it is.

Marois said the current capital improvement project at the transfer station is building a slab for refrigerators. In the future, he would like to see the yard repaved and a roof over the compactor.

Committee member Karen Hatch, who is also volunteer coordinator for the Free-for-the-Taking building, said the building is partly reopened, after the pandemic-induced closure. She has nine volunteers to supervise it. One is building new bookshelves, she said.

Business has been slow so far, Hatch said. Clothing is not yet being accepted, because it inspires people to stay inside longer and handle the wares more. The current plan is to add it back beginning July 1.

The China transfer station will be closed Saturday, July 3, for the Independence Day holiday.

The next Transfer Station Committee meeting is scheduled for Tuesday morning, July 13.

CHINA: Town still waiting for treasury department rules on rescue plan

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by Mary Grow

At the June 7 China selectmen’s meeting, Town Manager (and Town Treasurer) Becky Hapgood said she and her colleagues statewide are still waiting for the United States Treasury to make rules for using American Rescue Plan Act (ARPA) funds. (See The Town Line, June 10, p. 9, for additional meeting information.)

Hapgood expects China will receive more than $450,000. The main purpose of the federal funds is to make businesses and institutions whole again after the disruption of the pandemic, including funding certain new or expanded projects. Exactly what will be allowed remains to be determined.

The Treasury is accepting comments until mid-July, Hapgood said. The China town office also welcomes ideas; Hapgood was pleased to have suggestions from residents. They include, she said, combating browntail moth caterpillars, air conditioning China school buildings, assisting the program to expand broadband service and supporting the South China library.

Another question unresolved, Hapgood said, is whether ARPA expenditures will require voter approval.

She believes funds will need to be obligated by 2024 and spent by 2026. And, of course, the town office staff will be required to do “a bunch of reporting” to meet federal requirements.

In other business, after discussion with Recreation Committee Chairman Martha Wentworth, selectmen unanimously lifted the $15,000 cap on the recreation reserve fund.

Hapgood said the fund now has a little over $15,000. Wentworth anticipates a budget surplus when the current fiscal year ends June 30, because the pandemic suspended most recreation programs. She will not know the amount until final bills are paid; she estimated as much as $7,000.

Without the selectmen’s decision, the extra money would have gone into the town’s undesignated fund balance, not the committee’s reserve fund. Wentworth said four pending projects are estimated to cost at least $15,000 and maybe considerably more.

The projects are developing a five-year maintenance plan for the town-owned ballfields, starting with dealing with an infestation of grubs; either removing the ballfield lights or, if they are to be kept, replacing decrepit poles and changing bulbs to LED to save energy and costs; creating a China dog park, at a site to be found; and creating an ice-skating rink, probably at the ballfields.

In August, Wentworth said, the recreation committee plans to sponsor outdoor movie nights.

The June 7 agenda called for selectmen to sign contracts for state police dispatching service for the next two fiscal years, paying more than $40,000 for FY 2021-22 and more than $42,000 for FY 2022-23.

Board member Blane Casey asked why the contracts should be signed before voters approved the 2021-22 budget at the June 8 town meeting. Hapgood said refusing to pay is not an option. Selectmen postponed a decision.

The next regular China selectmen’s meeting is scheduled for 6:30 p.m. Monday, June 21. They will hold a short special meeting at 4 p.m., Wednesday, June 30, to approve final bill payments as the fiscal year ends.

The town office will close at noon June 30 for end-of-year work. For the Independence Day holiday, the town office and transfer station will be closed Saturday, July 3, and Monday, July 5 (the transfer station is regularly closed Mondays). The selectmen will meet Tuesday, July 6, instead of the usual Monday.

Assessor proposes reaction to real estate prices

Assessor William Van Tuinen attended the June 7 selectmen’s meeting virtually to propose an appropriate reaction to Maine’s rising real estate prices. Selectmen accepted his advice.

Van Tuinen called the increase in Maine real estate sales and prices “unprecedented.”

“Since 1977 I’ve never seen anything like this,” he said.

State laws require municipalities to keep their real estate valuations close to sales prices. There are different requirements and different base years for different purposes.

If a municipality lets its valuations drop too far below actual prices, the state requires reductions in the homestead exemption granted to full-time residents and in collection of certain taxes.

Van Tuinen proposed adjusting China real estate values upward to match prices based on sales through June 30, 2020, ignoring the 2021 price increases. If 2021 turns out to be “a bubble,” the new values should be all right; if not, he is likely to propose another increase in valuation in a year.

He assured Selectman Wayne Chadwick he would do his best to finish the revaluation within the assessing budget, without additional cost to the town.

On another topic, Van Tuinen said state law allows tax exemptions for most community solar farms, because they produce renewable energy. If a solar array is on leased land, the land value is not exempt; and the state reimburses municipalities 50 percent of the lost revenue.

The solar array on Route 32 North (Vassalboro Road) is exempt as of April 1, 2020, Van Tuinen said, and he expects owners of the newer array off Route 32 South (Windsor Road) will file an application that state authorities will approve.

VASSALBORO: Pike Industries awarded summer road paving

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by Mary Grow

Vassalboro selectmen approved acceptance of bids for summer road paving and for providing large dumpsters so the town crew can remove an ancient mobile home on a tax-acquired lot; decided they should develop an ordinance to govern mass gatherings; and discussed other mostly-administrative matters at their June 10 meeting.

Seven companies bid for paving work in Vassalboro. Road Commissioner Eugene Field recommended, and selectmen accepted, Pike Industries’ low bid of $67.47 per ton of mix.

Vassalboro bid jointly with China, as they have done in past years. China selectmen also chose Pike.

Field said he had budgeted for up to $80 per ton, given uncertainty about prices earlier this spring. He recommended, and selectmen agreed, that any extra funds be spent to repave as much as possible of the town office, fire station and food pantry driveways and dooryards. The food pantry has received $5,000 in donations toward repaving, he added.

Vassalboro Town Manager Mary Sabins is seeking suggestions for spending expected federal money under the American Recovery Plan Act (ARPA). One eligible category, she said, is assistance to businesses damaged by the pandemic. Any business owner adversely affected is invited to contact the town office.

The town-owned derelict mobile home is between Route 32 and Outlet Stream, a short distance north of East Vassalboro. Town Manager Mary Sabins used information from the web to estimate the weight of material to be removed. She found that older homes – this one was built in 1963, she said – weigh on average 30 to 40 pounds per square foot; newer ones are heavier.

Sabins estimated the project should cost under $4,500, including the town crew’s labor. The solid waste budget is already tight, she said; she thinks there is unspent money in the administration budget.

Four companies had bid either to do the work or to provide a dumpster and disposal if the town crew did it.

Field said if selectmen so voted, he and his crew would make time for the job. It might take two and a half days, or they might finish in a day, he said. Sabins commented that the town crew had already done an excellent job clearing trees and cleaning up the lot.

Selectmen decided the town crew should do the work. They accepted Waste Management of Norridgewock’s bid to supply as many dumpsters as needed for a one-time fee of $165 and to deal with the trash at $265 for each haul plus a $69-per-ton disposal fee.

The manager would like to turn the area into a streamside park, with benches and perhaps a gazebo. Fishing would be encouraged, in her plan.

The proposed Mass Gathering Ordinance is in response to a planned country music festival in the summer of 2022. Sabins’ research led her to the relevant state statute, which covers gatherings of more than 2,000 people lasting 12 hours or more.

Selectmen would like an ordinance applicable to smaller events. Sabins said a state health inspector had also recommended a local ordinance with lower limits. He further recommended requiring admission by advance ticket only, so that adequate provisions could be made (for portable toilets, for example).

Town Attorney Kristin Collins had provided a copy of Readfield’s ordinance as a possible model.

Selectman Barbara Redmond volunteered to work with Sabins on a draft Vassalboro ordinance. Board members agreed they, rather than the planning board, should take on the job, in the hope of getting an ordinance to voters in November; and they agreed Collins should be asked to review their document as it approached final form.

In other business, Sabins said Benton Town Clerk Melanie Alexander will succeed Jean Poulin, who retires as Vassalboro’s bookkeeper on July 2. Alexander is a certified town clerk, tax collector and treasurer who is willing to leave Benton because she prefers financial work to clerking, Sabins said.

Benton is advertising on its town website for a full-time town clerk and a part-time deputy clerk.

Sabins said now that selectmen have given up the idea of town-sponsored fireworks as part of the 250th anniversary celebration, the Vassalboro Business Association has requested $1,000 from the proposed $4,000 fireworks fund to help with an anniversary parade. Selectmen unanimously approved.

The manager reported that Codes Officer Paul Mitnik notified owners of Vassalboro’s five marijuana businesses that they need to apply for town licenses immediately, under the Town of Vassalboro Marijuana Business Ordinance voters approved on June 8.

Selectmen Redmond and Christopher French began the meeting by electing Robert Browne chairman of the board. Browne invited them to bring to his attention matters they think the board should consider.

The next Vassalboro selectmen’s meeting is scheduled for 6:30 p.m., Thursday, June 24, in person in the town office meeting room. Selectmen agreed to hold only one meeting a month during the summer; they chose Thursday, July 15, and Thursday, Aug. 12. Both meetings are currently scheduled for 6:30 p.m.

Town finances in good shape

Vassalboro’s auditor, Ron Smith, owner of RHR Smith & Company in Buxton, told Vassalboro selectmen their town finances are in good shape and should be sound for another few years – but after that, be prepared for change.

Vassalboro has a healthy enough surplus, Smith reported at the June 10 selectmen’s meeting. “Financially, you guys are pretty solid,” he said, and in a good position “to weather this storm, whatever it is.”

Considering the town responsibility for part of school spending, as well as the municipal budget, the surplus account could be higher, on principle. Smith foresees no threat in practice while post-pandemic federal funding remains generous.

Based on the 2008 recession and its aftermath, however, he expects federal support to decline around 2025 or 2026. Then, he warned, “Watch out.”

Asked for advice, he offered, “Don’t go outside of your means. Whatever you build, you’ve got to take care of.”

Right now, people are moving into Maine towns, straining the infrastructure and changing the local economy. But, Smith said, consider what happens if they move out again.