by Mary Grow

At their April 13 meeting, Vassalboro selectboard members and Town Manager Aaron Miller worked on the warrant for the June 5 and June 13 annual town meeting.

Select board members concurred with the budget committee’s recommendation on one of the three appropriations articles on which the two boards disagreed after the April 11 budget committee meeting (see the April 20 issue of The Town Line, p. 3).

The proposed expenditures on which the boards disagreed were for road paving, public safety and a donation to the China Region Lakes Alliance. In each case, the budget committee majority recommended a smaller appropriation.

Select board members agreed on reducing Road Foreman Eugene Field’s paving request from $541,500 to $453,300, the budget committee’s recommended amount.

Field proposed paving seven short gravel roads in 2023-24. His reasons were that winter maintenance is easier on paved roads, and eliminating spring and summer repairs saves wear on Vassalboro’s elderly grader.

Budget committee members recommended voters decrease the requested appropriation by $88,200, eliminating the four gravel roads closest to the public works building (and therefore easiest for town equipment to access).

Select board members Chris French and Frederick “Rick” Denico, Jr., were doubtful about a reduction. French feared if hottop and related prices rise, Field might not be able to repave planned roads, never mind extend paving. Denico had talked with Field, repeated the road foreman’s reasons and added that he trusted Field to postpone gravel roads if he thinks next year is the wrong time.

Nonetheless, select board members unanimously agreed to advise voters to support the budget committee’s lower figure.

The issue with the public safety budget was Police Chief Mark Brown’s request to increase his hours from 15 to 20 a week. The select board’s proposed amount for his salary was $31,627, including five more hours a week, a 6.5 percent cost of living increase and a 2 percent step increase (as prescribed in the town’s salary schedule).

The budget committee majority’s recommendation was $22,371, intended to leave the weekly hours at 15.

The main reason Brown wanted an increase, select board chairman Barbara Redmond said, was because he works more than 15 hours a week. She cited one monthly report showing he worked 69 hours in four weeks.

During the boards’ discussions, people suggested two reasons for the overtime: Brown is doing more varied activities, assisting the codes officer and the public works crew and using his local knowledge for community service tasks; and once he starts helping at an incident, he can’t walk away just because he’s reached his time limit.

Select board members voted 2-1, with Redmond dissenting, to recommend voters approve the original select board figure that includes 20 hours a week. Brown’s salary is part of a total public safety budget, including the animal control officer, that selectmen recommend at $102, 128.

For the China Region Lakes Alliance, the organization requested $13,500, a $2,000 increase over the current year; the select board supported the request; and the budget committee majority recommended $7,500.

French pointed out that at the June 2022 town meeting, voters rejected the $9,000 recommended by the budget committee and the select board and approved $11,500. The select board unanimously recommended $13,500 for the CRLA in 2023-24.

Miller’s draft town meeting warrant is based on the 2022 warrant. He talked about articles he will delete, like the one funding property clean-up of the former church lot in North Vassalboro, and those he advises adding, like authorizing the town to accept tax pre-payments.

The manager plans to have a warrant ready for review at the April 27 select board meeting. The town meeting will be in two parts, the open town meeting Monday evening, June 5, and secret ballot voting Tuesday, June 13.

The final item discussed at the April 13 meeting was whether the town should try to buy land, formerly owned by the late Paul Morneau, abutting the transfer station property. Board members made no decision.

The main purpose would be to expand the transfer station. Discussion of access and the suitability of the 42-acre property included information from Melissa Olson, who lives near and is familiar with the Morneau land.

Denico repeated arguments in favor of relocating the transfer station to a sturdier road with three-phase power available. Planning board and budget committee member Douglas Phillips suggested the town could buy the Morneau lot for recreation, like walking trails.

In other business April 13, board members unanimously awarded waste hauling bids to the low bidders, Casella Waste Systems for bulky waste and cardboard and Bolster’s Rubbish Removal for MSW (municipal solid waste, the stuff that goes into the hopper).

They accepted two requests Phillips presented from the planning board:

• They will appoint a second alternate planning board member — interested residents should contact the town office; and
• They will add questions proposed by the planning board to the survey to be mailed with the tax bills in August.

They renewed Natanis Golf Course’s liquor license, commenting that since owner Robert Browne retired from the selectboard the vote is 3-0, instead of 2-0-1.

They discussed inconclusively issues related to electronics, including board members’ email service and Miller’s proposal to upgrade the town office telephone system. As they talked, in the background the answering machine in the main office recorded an incoming call – an antique piece of machinery, they agreed.

The next regular Vassalboro select board meeting is scheduled for 6:30 p.m., Thursday, April 27, in the town office meeting room.

No contests on June 13 ballot

For the second year in a row Vassalboro voters will have no contests on the ballot at their June 13 elections.

Town Clerk Cathy Coyne said by the deadline for people to submit nomination papers to get their names on the ballot, David McCarthy, Jr., filed to succeed Barbara Redmond, who is retiring from the select board. Incumbents Erin “Libby” Loiko and Zachary Smith submitted signatures for re-election to the school board.

Vassalboro’s elections will be by written ballot Tuesday, June 13, with polls at the town office open from 8 a.m. to 8 p.m.

May 2 planning board meeting canceled

The May 2 Vassalboro planning board meeting has been canceled, because, codes officer Robert Geaghan, Jr., said, there were no applications to be reviewed. The next regular board meeting will be Tuesday evening, June 6.

Planning board seeks alternate member

The Vassalboro planning board seeks a second alternate member, to be appointed by the select board in April or May. Interested residents should contact the town office.

Alternate members are expected to attend board meetings (normally held the first Tuesday of each month) and to participate in discussions. An alternate member votes only in the place of an absent regular member.

by Mary Grow

At their April 11 meeting, Vassalboro Budget Committee members recommended town voters approve the 2023-24 school budget as presented by the school board. They also endorsed most of the municipal budget recommendations, differing from the select board on three issues.

Select Board Chair Barbara Redmond said select board members would consider the budget committee actions at their April 13 meeting, when they are scheduled to review the draft warrant for the June 5 town meeting. Her preference, she said, is for the two boards to agree.

The increase in the 2023-24 school budget over the current year’s is $145, 475.91, according to the figure presented at the meeting. Budget committee members supported it unanimously.

Superintendent Alan Pfeiffer thanked Budget Committee member Michael Poulin for attending school board meetings for the past two years so he would be informed about issues making up the budget.

Town Manager Aaron Miller said the proposed 2023-24 municipal budget had an increase of $54,472.

Budget Committee member Douglas Phillips raised a main issue early in the meeting: his goal is to keep the tax rate from rising. Miller said it is now 14.40 mils, or $14.40 for each $1,000 of property valuation.

To determine the new tax rate, committee members needed to know both proposed expenditures and expected revenues for 2023-24. Miller had assembled some revenue figures, but some are not yet available.

Notably missing, and not available for weeks, is the assessor’s report on how much Vassalboro’s property valuation has increased since last year. Normally, the select board sets the tax rate in August, after town meeting voters have approved expenditures and after the valuation is known.

Without complete revenue figures, as budget committee member Philip Landry pointed out, the committee members could only guess whether reductions were needed at all to hold the tax rate level. Nor could they be sure a lower figure, if accepted by voters, would be low enough to achieve Phillips’ goal.

By the end of the April 11 meeting, the two boards were in disagreement over the public safety budget – Police Chief Mark Brown asked for more hours, the select board approved, the budget committee majority disagreed; the budget for paving, specifically Road Foreman Eugene Field’s plan to pave short gravel roads; and the requested increase for the China Region Lakes Alliance.

At that point, estimates of the impact on tax bills ran from an increase of 30 cents to an increase of 70 cents for each $1,000 of valuation.

Topics discussed at length included proposed salary increases for town employees; expansion of the recreation program; and support of the Vassalboro Public Library.

In two separate votes, budget committee members unanimously supported the select board’s proposed salary increases and endorsed the 6.5% cost of living increase by a 9-1 vote. They recommended the proposed $65,898 recreation budget on an 8-2 vote and the library request for $71,000 on a 7-3 vote.

Early in the meeting, Redmond settled one issue quickly. Budget Committee member Frank Richards asked why Vassalboro is asked to pay Delta Ambulance more than $66,000 next year, after no fee in the past.

Redmond and the rest of the select board recommended the item after hearing that Delta gets no reimbursement for calls when the patient is not transported; that insurance payments have not kept up with costs; and that most other Maine ambulance services charge towns more than the $15 per person (according to the census) that Delta requests.

She told Richards if voters don’t approve the funding, “We won’t have coverage. If you call 911 you might get a First Responder from town, but you won’t get an ambulance.”

Vassalboro First Responders are not licensed to transport. Select board members said they asked about other towns’ ambulances, and no neighboring service wants to add Vassalboro.

“What choice do we have?” Richards conceded.

Budget committee members did not plan to meet again on the 2023-24 budget. Vassalboro select board meetings were scheduled for April 13 and April 27, with the town meeting warrant to be signed April 27.

by Mary Grow

With only one application on their agenda, and the proposed – and long-discussed – solar ordinance forwarded to the select board, Vassalboro Planning Board members had time to consider broader issues at their April 4 meeting.

The application was from Duane Ellis, seeking to expand his building at 27 Birch Point Road, on Webber Pond. He asked to enlarge the building footprint by no more than 30 percent, on the side away from the water; and to raise part of the roof by three feet.

Planning board members unanimously approved the first part of the application.

They were unable to authorize raising the roof, because Vassalboro’s Shoreland Zoning Ordinance sets height limits in the shoreland and Ellis’s building already exceeds them. Board members advised Ellis that he can apply to the Vassalboro Board of Appeals for a variance from the height limit.

Ellis praised the helpful state Department of Environmental Protection staff member with whom he had discussed other issues on his lot.

Planning board member Douglas Phillips asked his colleagues to consider four issues: a possible new ordinance, effects of a new state law and two procedural planning board documents.

First, he asked, given the water quality problems in Webber Pond, should board members consider asking voters to adopt a Phosphorus Control Ordinance, like the one China has had since 1993?

Part of the discussion of procedures at the April 4 Vassalboro Planning Board meeting covered the timing of submission of applications. Board members agreed that anyone wanting to be on a planning board agenda must submit an application to codes officer Robert Geaghan at least two weeks in advance.

Any application to be considered at the board’s May 2 meeting should be on Geaghan’s desk by Tuesday, April 18, at the latest.

The rationale is two-fold: Geaghan can review the application in time to distribute the agenda to board members by April 25, to give them a week to consider it; and he can forward the agenda to Vassalboro’s webmaster in time to get it on the website a week before the meeting.

(A copy of the China ordinance, chapter four of the town’s Land Use Ordinance, is on the website china.govoffice.org, under the heading Ordinances, Policies and Orders.)

A reason to consider such an ordinance is that Vassalboro still has undeveloped land around water bodies; requiring management of run-off should mean new development would not worsen water quality. But, board chairman Virginia Brackett asked, would it do enough good to matter?

Brackett suggested board members start with a review of Vassalboro’s strategic plan, adopted 17 years ago this June, instead of considering ordinances individually.

Phillips said he will ask Town Manager Aaron Miller if the opinion survey to be mailed out this summer with tax bills could include questions from the planning board – like whether residents would like a phosphorus control ordinance — if members choose to develop some.

Phillips’ second issue, on which board alternate member Dan Bradstreet (Waterville’s codes enforcement officer) had information, was the recent state law allowing more than one dwelling unit on a single-family lot. Designed to help alleviate the affordable housing shortage, Bradstreet said it is now in the rule-making stage, and is to take effect in July.

Right now, he said, “nobody knows what to do.” The law is complex, confusing and in places self-contradictory; the relationship to lot size and plumbing code requirements is unclear; even Maine Municipal Association attorneys with whom he talked “can’t agree on the meaning.”

Phillips had been reviewing old planning board documents and had questions about two. He recommended that board members review application forms to make sure they are complete. And he asked about a document called planning board rules of order.

Brackett commented that her copy of the rules is “so old it’s typewritten.”

In the past, planning board members served five-year terms, instead of the present two years; and at some point there were two alternate members, instead of one.

Board members thought two-year terms all right, but agreed to ask the select board to appoint a second alternate member. Their goal is to have one more resident well informed about board responsibilities and history.

Brackett thinks Vassalboro is in a minority of Maine municipalities whose planning board members are appointed rather than elected. She and Phillips approve of appointed members. They said election risks a complete membership turnover and a lack of consistency.

The next regular Vassalboro Planning Board meeting is scheduled for Tuesday evening, May 2.