by Mary Grow

The Vassalboro budget committee’s March 21 meeting with select board members began with – and sometimes reverted to – a broad question about what townspeople want for their town and how much they are willing to pay.

Budget committee member Dallas Smedberg raised the question, in terms of whether the budget committee should endorse proposed spending recommended by the select board, or should emphasize fiscal responsibility and suggest a smaller budget.

Specifically, Smedberg said, he had reservations about the 6.5 percent cost-of-living adjustment (COLA) recommended for town employees (and did not like the wage scale with automatic two percent annual increases, if job performance was satisfactory, that select board members adopted last year).

He wondered if the town’s new program director (the job title was changed from recreation director) was moving too fast; if the library really needed more town support to expand its activities and hours; if the police chief needed more hours, or if Vassalboro even needed its own police department.

Committee members Douglas Phillips and Donald Breton shared Smedberg’s concerns. As discussion proceeded, select board and budget committee members expressed varied opinions.

Town Manager Aaron Miller proposed including a questionnaire with 2023-24 tax bills seeking residents’ input on these and perhaps other town questions. Information would be too late to influence 2023-24 budget recommendations, but could help guide next year’s discussions.

For town salaries, Smedberg suggested a two or three percent COLA. Phillips feared employees would expect six percent annually, forever.

Miller had collected figures from other Maine towns; some were giving employees more than 6.5 percent, some less. His concern is retaining employees; select board chairman Barbara Redmond and member Frederick “Rick” Denico, Jr., remembered the difficulty of finding them in the first place.

Budget committee member Frank Richards cited another organization that adopted a pay scale similar to Vassalboro’s. It’s too recent for a complete evaluation, he said, but there is a full staff for the first time in three years, and morale and productivity are good.

Denico and budget committee member Philip Landry pointed out that Vassalboro’s location between Augusta and Waterville means local residents have many job choices.

Program Director Karen Hatch asked to have her hours increased from 20 to 30 a week. Phillips said he was “impressed” by her planned programs, but would like more specifics; and he wondered how much oversight she gets.

Landry commented that the recreation budget request, $65,898, is smaller than the library’s, and the program has more oversight and town control. (Hatch is a town employee.)

Redmond added that Hatch is working her full hours now, and warm-weather outdoor sports programs haven’t started. The recreation program used to be almost entirely youth sports; Hatch is developing activities for all ages.

What next, Smedberg asked, a recreation center with a full staff? Budget committee chairman Peggy Shaffer and Redmond said they had seen comments about a community center.

When discussion reached the proposed library budget, budget committee member Michael Poulin pointed out that this year’s requested increase was the second in two years – after no increase for at least a decade. At a previous meeting, library officials said they planned no more major changes.

According to figures Miller compiled, the library budget was $35,000 for fiscal year 2021-22 and $60,500 for the current — 2022-23 — fiscal year. The request for 2023-24 is $71,000.

Richards said director Brian Stanley’s innovations were attracting families with young children, and new working families were a benefit to the town.

Phillips recommended library officials do more fund-raising. Redmond said they intend to, now that the decline in Covid allows fund-raising events. Stanley said at an earlier meeting he plans to add a part-time staff member responsible for grant-writing.

Phillips also suggested a select board member be added to the library’s board of trustees. Miller and Redmond said town officials get library financial and program reports.

Regarding police chief Mark Brown’s request for additional hours, Denico and Redmond said Brown already works more hours than he is paid for.

Breton suggested contracting for policing with the Kennebec County sheriff’s office (KSO) and the state police for coverage, and dispensing with a local department. Redmond said the state police are “backing off on rural coverage.”

China and one other town contract with KSO, she said. The cost is $85 an hour; and at present KSO does not have enough staff to accommodate Vassalboro.

The current public safety budget, which covers the police department and the animal control officer, is $86,426. The select board recommendation for 2023-24 is $102,188. More than $10,000 of the requested increase is Brown’s salary and benefits, and another $6,000-plus is for dispatching fees. There is a decrease in the animal control officer’s line.

Miller presented preliminary estimates for non-tax revenues for 2023-24. They include vehicle excise taxes, state revenue sharing, federal funds, fees paid at the town office for licenses and other services and other items.

Budget committee members decided that if the school budget is ready in time, they will meet Tuesday, April 4, with school officials at the school. In any case, they are scheduled to meet at 7 p.m., Thursday, April 6, at the town office to make final recommendations.

by Mary Grow

Vassalboro select board members covered varied topics at their March 16 meeting.

Matthew Weaver, chief investment officer at The First Bancorp, in Damariscotta, updated board members and Town Manager Aaron Miller on Vassalboro’s investment funds. Last year was “a very difficult year,” he said, and Vassalboro lost money, primarily because bonds had “their worst year ever” – and he emphasized “ever,” not just in the last few years.

Since Vassalboro officials contracted with The First in 2011 to improve their 0.25 percent return on invested funds, the annual average return has been around three percent, Weaver said. The investment portfolio has been “very conservative, based on town policy.”

Weaver’s advice was “sit tight.”

He also recommended that when officials intend to use a reserve fund promptly, they transfer money to a no-risk bank savings account, however low the interest, to ensure the full amount needed will be available.

On another topic, Miller reported two experts looked at the Vassalboro town office doorway and said it meets handicapped access requirements. Select board member Chris French repeated his concern about cold air in the lobby when both doors open simultaneously; Miller said staff members are not worried.

Board members therefore unanimously accepted the low bid of $5,215 from American Glass, of Waterville, to install two door openers and four buttons to operate them. They reaffirmed spending $500 for an electrical outlet (see the Feb. 9 issue of The Town Line, p. 3).

Turning to an earlier request to extend no-parking regulations on Bog Road near the East Vassalboro four corners, board chairman Barbara Redmond said a state Department of Transportation (MDOT) staffer told her there is no safety issue there. She and Frederick “Rick” Denico, Jr., therefore opposed amending the town parking ordinance.

Audience member Douglas Phillips suggested lowering the speed limit on that end of Bog Road from 35 to 25 miles an hour, to match Main Street (Route 32). Miller will ask MDOT, which sets speed limits, for a review.

Board members unanimously approved a liquor license for the Parsonage House, on Dunham Road.

Miller and board members briefly reviewed updates to the draft 2023-24 budget prior to talking with budget committee members.

The next regular Vassalboro select board meeting is scheduled for 6:30 p.m., Thursday, March 30.

by Mary Grow

After a March 9 budget workshop, Vassalboro select board members had their recommendations for 2023-24 municipal expenditures ready to go to the budget committee for its members’ review and recommendations.

The budget committee’s 2023 organizational meeting is scheduled for 7 p.m., Thursday, March 16, following a 6 p.m. select board meeting.

The proposed budget includes a 6.5 percent cost of living increase for town employees, plus a two percent step increase for all except those who have already reached the maximum number of years the step-increase scale covers.

Other proposed changes in the administration budget, besides salaries, include Town Manager Aaron Miller’s proposal to buy a new copier to replace a 12-year-old one, at an estimated cost of $10,000, and select board members’ recommendation to raise their annual stipends from $1,100 apiece to $2,500 apiece.

The recommended amount for select board members is based on compensation in comparable Maine towns and is intended to recognize the amount of time the job takes and to encourage more people to run for the board.

Board members approved additional time for police chief Mark Brown; Miller said the request is a response to residents’ desire for more coverage.

The total proposed public safety budget is up more than $80,000, mostly because Delta Ambulance has asked for $66,285 to continue serving Vassalboro residents.

Select board members also approved increasing program director Karen Hatch’s time from 20 to 30 hours a week, and her pay commensurately. Board chairman Barbara Redmond was hesitant, because the position is less than a year old; select board member Frederick “Rick” Denico, Jr., and budget committee member Michael Poulin said Hatch is doing a lot and getting good participation.

Hatch’s summary of some of her initial activities appeared in the Jan. 19 issue of The Town Line, on page 2.

Miller suggested a survey asking resident how they like the program and what additional activities they recommend.

Board members supported increasing funding for the China Region Lakes Alliance and, at Redmond’s suggestion, adding up to $5,000 for the Webber Pond Association. Both proposed appropriations have the goal of helping protect water quality. Miller is to draft an article specifying that the $5,000 town donation is to improve water level management at the outlet dam; he suggested the money be appropriated from proceeds from the annual alewife harvest, rather than from taxes.

Proposals for reserve funds, for example for future equipment purchases, were reviewed and amended.

The budget still contains unknowns, including major items like the cost of road-paving materials; and Miller has not yet estimated 2023-24 revenues. The school board has barely started review of its 2023-24 budget (See related story here).

Nomination papers available

Nomination papers for Vassalboro local elective offices are available at the town office. Positions to be filled this year are one seat on the select board (Barbara Redmond, whose term ends, has repeatedly said she does not plan to run again) and two seats on the school board (Erin Libby Loiko’s and Zachary Smith’s terms end this year).

Signed nomination papers must be returned to the town office by noon, Friday, April 14, for candidates’ names to be on the June 13 ballot.

by Mary Grow

Vassalboro planning board members have sent to the town select board the long-discussed ordinance amendment that has for convenience been referred to as a solar ordinance.

After another two hours’ review at their March 7 meeting, planning board members decided they are satisfied with the draft they have worked on for months and voted unanimously to forward it.

Select board members will decide whether to put this version, or perhaps an amended one, on the warrant for the June 13 written-ballot part of the annual town meeting.

The proposed ordinance will be available for public review after select board members agree to put it to a vote, and a public hearing will allow residents to ask questions and express opinions.

With voter approval, the solar provisions will become a new Section XI of Vassalboro’s Site Review Ordinance. Amendments are proposed to other sections of the ordinance, too, some correcting or clarifying unrelated provisions and some – additional definitions, for example – auxiliary to the solar section.

The solar provisions were the topic of a Feb. 28 public hearing. At the March 7 meeting, planning board members reviewed written comments received after the hearing. Four members of the Main Street Maine coalition, formed after a solar company proposed an installation between Route 32 and Outlet Stream north of Duratherm Window Company, commented from the audience.

Buffer areas, fences, screening and in general isolation of a solar installation were one major topic. Board members accepted a suggestion to reduce the requirement for an eight-foot fence – which might require expensive special construction, they found – to the seven feet a ReVision energy comment said is in the National Electrical Code.

Board members agreed that a requirement for area testing for contaminants should be for monitoring wells, not soil tests. Board member Paul Mitnik pointed that water has widely-accepted standards for contamination, while soil does not. Chairman Virginia Brackett said a monitoring well is smaller and less expensive than a household well.

Brackett does not expect solar panels will contaminate soil or water. Mitnik pointed out some solar installations are deliberately placed on contaminated ground that cannot be used for farming or other purposes.

Requirements for inspections during and after construction were modified substantially. Of the proposed requirement for weekly inspections during construction, Mitnik, a retired codes enforcement officer, said he did not know what a CEO would look for every week. As for monthly inspections during operations, Brackett said nothing happens on a solar site.

Brackett reacted similarly to an audience member’s suggestion of an emergency response plan: for what, foxes killing mice? The draft ordinance requires the operating company to train Vassalboro firefighters before operations begin and to maintain access to the fire chief’s satisfaction.

Provisions requiring immediate notice to the town if the panels stopped generating electricity were deleted as board members accepted the ReVision argument that in addition to planned maintenance shutdowns, solar panels “cease to produce electricity every day between sunset and sunrise.”

As the discussion ended, board member Douglas Phillips told the audience he did not think changes made were substantial enough to require another review by the town attorney, but Town Manager Aaron Miller could decide to consult her.

Phillips reminded audience members that in addition to ordinance requirements, the planning board can attach conditions to any permit approved, whenever board members find they are needed to meet local conditions.

Planning board members had two other items on their March 7 agenda. They postponed action on a shoreland application on Birch Point Road, Webber Pond, because the applicant was not present.

They approved a second six-month extension on SunVest’s permit for a solar farm on Webber Pond Road, adding a requirement that when the company gets the connectivity permit from Central Maine Power Company it is waiting for, the town is to have a copy.

Board members decided that the six-month town-wide moratorium on new solar development voters approved in November 2022 did not prevent them from extending a pre-existing permit.

The next regular Vassalboro Planning Board meeting is scheduled for 6:30 p.m. Tuesday, April 4.

On April 4, “We’re not going to do solar; we’re done,” Brackett said.